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Thursday, January 18, 2024
How To Hire A Virtual Assistant For Your Food Blog: For $250 a Month (Full Time)
How To Hire A Virtual Assistant For Your Food Blog: For $250 a Month (Full Time)
Hiring a virtual assistant reduced my workload by 50%.
Blogging is gruelling marathon. There are so many moving parts: writing your cooking posts, photography, editing the photos, publishing your posts, managing social media accounts, fine tuning monetization methods…. I could go on.
As your blog grows, your time becomes more valuable. You need to start thinking more like a business owner. Priority should be on the highest valued tasks – and for a food blog that is creating recipe posts.
Going From Blogger To Manager
It is scary handing over parts of your blog to someone else. It was a big mind shift for me. I couldn’t just wake up and start working anymore. I had to plan out the workday/workweek for more than 1 person. You go from writer/blogger to manager.
In this post I go over all the things I’ve learned hiring my virtual assistant:
WHERE TO FIND A VIRTUAL ASSISTANT
OnlineJobs.ph is the place to get yourself a Virtual Assistant for your food blog. Starting from $250 a month, you can find yourself a virtual assistant that will work for your FULL TIME. It costs $49 a month to use the website, but once you have found your assistant, you no longer need the membership and can cancel it.
How Can An Online Virtual Assistant Help a Food Blogger
What you have your Virtual Assistant (VA) do for you doesn’t have to be limited to your food blog. If you are planning a holiday, or need to buy gardening equipment, you can always ask your VA to do the research for you. They have Skype, so they can even field phone calls.
Here is a list of the kind of tasks you can ask your Virtual Assistant to do for you and your food blog:
My Story: 50% Reduction
I was able to reduce my workload by 50% when I hired my virtual assistant. This let me focus on just creating content.
There are 2 main areas that I put my Virtual Assistant on. 1) Graphic design, and 2) Uploading my posts.
I created a specific graphic image template for my posts. These are the images that are at the top of a post and get spread on Pinterest. My VA can now take my photos and create this image.
Uploading my posts to my blog took quite some time. I would write in Microsoft Word, and then log into my blog and publish it through WordPress. Fast forward – now once I’ve finished writing I send the word document and the photos, and my VA does the graphic design work and the uploading. And while he is doing that I can move onto the next post.
Those are the two areas I’ve got my VA focusing on.
Needing A Different Mindset
It sounds easy – asking someone else to do what you are doing. But it does take some skill.
I mentioned above how your mindset needs to change – going from a blogger to a manager.
I wrote 2 long guides (aka instruction manuals). One for how to edit and create my header images. And the other on how to publish the posts and format them just the way I like it.
Here are some things that were included in my guides to my VA: What size the photos need to be, that there needs to be the Pinterest button code under each image, that anything underlined in the Word Doc is a link, what image to use for the Feature image, etc.
But the good thing about spending the time to write these guides, is that you will always have them on hand. Say one day you need to train someone else, you just send them the guides.
How Much Does a Virtual Assistant Cost
The price for a virtual administrative assistant varies greatly. You can hire a virtual assistant from the US, or over in the Philippines. They all have different experience levels, and skill sets.
I hired my VA from the Philippines. The cost of living over there is very low, which means you can hire a well educated VA for a low price.
Yes it would be convenient to hire someone on home soil. But how great is it to wake up and see that work has been done on your blog as you’ve been sleeping. And you can’t beat the price.
A virtual assistant from the Philippines can start from $250 a month. And that is full time. Yes, full time. That is pretty cheap.
More experienced VAs with better English will cost more – around $350-500 a month.
How To Find and Select a Virtual Assistant
My main criteria when selecting my VA was:
Since I wanted to keep costs down, I went with a $250 a month VA. I knew their English wouldn’t be the best (still really good though), so I would have to be patient and spell out my instruction extremely clearly. The VA I went with knew Photoshop and WordPress.
Finding Your Virtual Assistant
I used Online Jobs Philippines. It costs $49 a month to use the website, but you can stop your membership before the first month is over after finding your Virtual Personal Assistant. So it will just cost you $49 to find a list of virtual assistants.
Most people will put up a job posting, and list out what requirements they need: “Wordpress”, “Photoshop”.
I went another route. I just searched for “Photoshop” and looked for people with good profiles (that included WordPress), and were in the right price range. I then messaged them.
Here are the messages I sent out to the top people I found:
Hi Jan,
I am looking for someone who will be able to:
1) create photo layouts in photoshop
2) and post to a WordPress website
What hours, from monday to friday would you be able to work (Filipino time)
Regards,
Jacob
—
Helo Jacob,
I am interested of this opportunity.
I can work from monday to friday ph time. 7:00AM to 3:00PM. 8 hours a day and 40 hours per week
looking forward to your response.
Jan
—
Hi Jan,
So I am talking to a few people about the position right now.
I have a budget of $250 per month.
If I choose you, we can do a test for 1 week. And then move forward from there.
Would you be able to start on Thursday?
Let me know if that is alright with you,
Regards,
Jacob
I had about 3 people in mind for the job. I chose to go with the person who could work full time, had a better grasp of English than the others (from the email exchanges), and a solid profile.
And in my emails, you can see how I said we’d do a test of 1 week. If the first person I tried had a hard time following simple instructions, I would of then moved on quickly to the next VA on my list. Luckily I didn’t need to do that as I found the best virtual assistant on my first try.
How To Manage A Virtual Assistant
Since I was paying the lower end of the price range for my VA, I knew I needed to keep my expectations low at the beginning. I would need to train them so they could do what I needed done.
I needed to be patient.
I needed to spell everything out, and you can’t assume anything. You also need to be careful of your wording when giving instructions online. Because something can be taken in many different ways.
I let my new VA know that it was ok to make mistakes while training. And if they ever get stuck, to just move on and keep working, and we will fix things as we get going. I emphasised to keep working. Because I didn’t want the VA to waste a day, because they got stuck on one little thing.
I would always blame myself in the beginning. This comes back to being patient, and giving very specific and clear instructions. If they made a mistake, I would say to myself “I did not explain it clearly enough”. You then have to try and explain it in a different way.
Keep in mind that a lot of these people will be living in small towns in the Philippines. They have a lot of Typhoons/Hurricanes, and the WiFi is generally reliable. Maybe once in every 2 month my VA would have a problem with internet, and I was ok with it. You’ll be able to tell if they are just making excuses. I’ve never had a problem with that.
Pay them on time. It is usually good if they can be paid twice a month. I paid my Virtual Assistant through PayPal. And pay for the first week when you are testing them out.
Article Source:https://www.hatchafoodblog.com/how-to-hire-a-virtual-assistant-for-your-food-blog-for-250-a-month-full-time/
Wednesday, January 17, 2024
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Monday, January 15, 2024
Best Virtual Assistant in Quezon City, MM
10 Best Reasons To Hire a Virtual Assistant
10 Best Reasons To Hire a Virtual Assistant
The virtual assistant industry has grown rapidly over the last several years. But why? What makes VAs such a valuable part of the business venture? And what exactly is a virtual assistant?
For the last year and a half, I have worked with a Virtual Assistant by my side. Well, we didn’t start that way with my first assistant as she was a friend of mine and was coming to my place for two-three days of the week (oh, the awesome coffee talks we had). However, with her expecting her second child, I had to hire someone else for the job.
She is, indeed, a VA, which means many Zoom calls and a properly set Notion working board.
However, I see myself as somewhat experienced in working with a virtual assistant, and today we’ll talk about why you should hire a VA too.
But before we start…
What is a Virtual Assistant (VA)?
A virtual assistant is an independent worker who assists with administrative, business development, social media, marketing, or other tasks. If you’re interested to know more about what type of tasks you can outsource to your VA, you might want to check out our article on the topic.
However, in this piece, we won’t focus on the different tasks that VAs can do. Instead, I’ll explore some of the best reasons to hire a virtual assistant and why I think VAs are key to business growth.
So if you’re a blogger or a regular business owner that needs help with handling shallow work but is unsure if a VA is the way to go, keep reading. The following paragraphs will help you determine if and why you should invest in a virtual assistant and how it can help your organization for the better.
Best Reasons To Hire a Virtual Assistant
1. Flexibility
The majority of business owners who decide to hire a virtual assistant do so because of flexibility.
Usually, VAs work from their homes. Since VAs don’t have a limited 9 to 5 schedule, they often work around your timetable. You can designate them to manage work hours that would be beneficial to your business. And therefore, you can expect them to be there when you need them.
This is especially true if your business offers 24-7 customer service. In that case, you can hire several virtual assistants from different parts of the world to fill in all the hours. The timezone differences provide you with greater flexibility in task management. At the same time, an adjustable work schedule can maximize your performance and increase output.
2. Saving money
One of the greater benefits of hiring a virtual assistant is that you save money. The reason is that you only pay for the production time and according to requirements. In fact, it has been estimated that VAs will save you 78% of operating costs per year.
Virtual assistants are self-employed, meaning that they’re accountable for their own expenses. You don’t have to pay for social benefits, rental space for work, utilities, and in some cases, even taxes. So instead of hiring a full-time employee and paying them those extra costs, you can hire a virtual assistant and save money.
Lastly, virtual assistants are beneficial in terms of money since you don’t have to invest in training. When you hire a full-time employee, you have to spend money and time guiding and instructing them to do the job. At the same time, VAs are trained professionals, and they can start directly with their tasks.
3. Choose the best talent
Finding the best staff for your business can be challenging. Sometimes even if you put effort into training your employees, they fail to meet your requirements. However, by hiring a VA, you can rest assured that they’ll do their job accordingly. There is a rich talent pool of virtual assistants in the market. So you can choose to hire the best candidate.
Also, keep in mind that VAs are easily replaceable. So even if it seems like your VA doesn’t meet your expectations, you can quickly hire another one. On top of that, your decision isn’t limited to a local client so that you can take advantage of the global talent pool.
4. Learn to outsource
Although hiring a virtual assistant has become popular in recent years, few businesses know how to outsource their tasks.
However, as a business owner, you need to adapt to the fast-paced digital environment and, more importantly, take advantage of the benefits. Delegating work to VAs and freelancers can be crucial for your organization’s success. And there’s no better time to start than now. So, by outsourcing the tasks, you would be able to drive your business growth.
5. Increase efficiency
By delegating some tasks to a virtual assistant, you let your business focus on the core competencies. So instead of giving your employees non-important tasks, you can let them concentrate on what’s important and outsource those tasks to your VA. That’s how you get more work done in less time.
Hiring a virtual assistant is one of the best ways to increase efficiency in your company. You also reduce your workload as a business owner yourself. If you don’t spend time and energy on mundane and shallow work, you’ll have the chance to focus on core operations. This brings us to our next point.
6. Free yourself from administrative work
As an entrepreneur, you need more time to focus on your core business functions. However, administrative work is inevitable. But remember that you can’t do everything.
And you shouldn’t.
Do you think that as a business owner, you can send emails, handle customer queries, schedule meetings, post content, create graphics, and handle social media on top of your managerial tasks? I don’t think so.
In that case, you can delegate all these to your VA. and don’t limit yourself to just one. The more your business grows, the more help you’re going to need. Find a virtual assistant with the right skill set for each one of these tasks. You’ll quickly notice the weight falling off your shoulders once you don’t have to deal with shallow work. And remember that time is your most important resource. So use it wisely.
7. Better work-life balance
Succeeding in business is time-consuming, and there’s tons of work involved. And naturally, as a leader, a lot of that work will fall on your shoulders. It won’t be surprising if you spend most of your days at the office, including the weekend. Many business owners work for more than 12 hours a day which eats into their work-life balance.
When was the last time you spent quality time with your family or on your hobbies? And don’t you think that this is harmful to your mental health?
Leaders and CEOs are the ones who experience burnout the most. And what if I told you there’s a solution to that problem? The answer is easier than you’d initially think. Just hire a VA to handle some of the work for you.
You need to allow yourself to have more leisure time. Focus on yourself, improve your emotional well being and try to live stress-free. Hiring a virtual assistant will do wonders for your mental health. And more importantly, it will help you to avoid burnout.
8. Bigger business growth
Business growth requires investment. And virtual assistants are designed for business growth.
Therefore, it’s only logical to conclude that investing in a VA will directly result in business growth. At the same time, by hiring a VA, you expand your operations without drastically increasing your overhead and time commitment. As an organization, you can move fast and build a customer base in your sleep. How? I think you know the answer.
While the VA takes care of repetitive jobs, you can prioritize the crucial areas of business – product/service design, customer relationships, enhancing competitiveness, and so on. Focus on long-term profitability and growth as your VA handles other tasks for you.
9. No micromanagement
As we already mentioned, VAs require little to no training. Therefore, once you explain how you want things done, your virtual assistant is responsible for fulfilling the responsibilities independently. Many business owners share that one of the best things about working with VAs is that they don’t have to look over their shoulders all the time.
As VAs are paid per project or requirement, they feel a greater sense of responsibility and therefore strive to deliver the best results quickly. So since their payment depends on the quality of their delivery, you can expect positive results without losing time on micro-management.
10. Fill gaps in your workforce
Let’s say you have a baking business, and in order to raise awareness about your products, you need to have a certain online presence. After all, that’s the best way to reach your customers. However, you spend the majority of your days elbow deep in flour and focused on improving your recipes. So how can you improve your social media presence? The first thing that comes to mind is to hire a marketing manager.
But is that profitable? Can you offer a full-time contract to a well-paid professional to handle these tasks for you? What if you can’t afford them? This is where virtual assistants come. So instead of going through the recruitment process each time you face resource gaps, quickly hire a VA to perform the service and get your business going.
Article Source: https://insideofhappiness.com/best-reasons-to-hire-a-virtual-assistant/